How to Renew as an Auxiliares de Conversación

This post is not for family members trying to catch-up with our lives. Please disregard unless you are a 2nd+ year renewal with the Auxiliares de Conversación program.

#1 Check Your Profex

Sometime before the first week of January (almost always when the application period opens) login to your profex. This is just to make sure

a) You can still log-in (you know your password and username).

b) Your internet browser doesn’t reject Profex as a malicious website (often happens – there should be a link at the bottom to override it. Or try another browser.)

c) You remember how to navigate Profex. If you’re like most people you haven’t been on Profex since you applied last time. Make sure you know where you’ll be going at midnight when the program opens. (Auxiliares de Conversación then from the drop down options choose Presentación Solicitudes)

d) All of your CV information is up to date. They don’t read it but if something huge (like your last name) has changed then edit it under the Curriculum bar.

Note you cannot change your passport number on Profex. Once it is in, it’s in. So if you need to change your passport number you have to create a new Profex account then email profex support profex.soporte[at] mecd.es to ask them to merge your old and new account. 

#2 Gather Required Documents

To renew you don’t need all the crazy things you needed as a first year applicant.

To renew you only need:

a) Your passport page scan (you should have this from last year). Saved as a PDF

b) Your informe from your school. You can find it on the MECD website (it updates yearly, obviously, so I won’t link you to the informe itself, only the page where you can find it). It’s nearer to the bottom or just hit Ctrl + F to search the page for “informe.” So you know what it looks like. Print it out. Get your principal to sign and stamp it. Then scan it (or use an app like CamScanner) to turn in into a PDF.

c) Your letter of intent written in Spanish. No more than 300 words (although this changes and different sources say up to 250 words). Many people think they don’t read these. Some people claim they’ve done it in English every year and have never gotten caught. Do what you want with this letter. (Personally I did it with a little help from Google translate).

If you cannot get these documents in time for the application just upload them later under Documentos Annexos (Under Curriculum).

#2.5 Think

Before the application opens get a beer or a tea and think. Most of the renewal involves answering the big questions of: are you staying and if not, where are you going? You can renew at your school, in your same area but not the same school, or you can change to an entirely different area.

Note that Andalucía, Madrid and the Baleric Islands have renewal limits (2-3 years) so check that your region will allow you to stay. 

It’s time to do some soul searching on where you want to go. Unlike the first year you will not be asked about city size preferences. So only consider which region you would like to go to.

The ones crossed off in red (only lightly crossed out as things change) are unavailable. Sometimes. Last time? Next year? No one knows.

Some regions get in or out of the program based on budget so check. Also know the ones with an orange star are troublemakers notorious for dropping in or out wildly or having severe payment problems (forgot to star Andalucia which has basically never paid anyone on time. Sorry). In the case of Valencia they just made their own program that started in January instead of October. Things be crazy.

Remember you can only select one region from each group so you can’t say Andalusia and Madrid are your top 2 choices.

#3 Wait at 11:59 pm

Multiple places say the application opens at 11:59 while others say 00:01. So either way you want to be at your computer at this web page at 11:59.

You want to refresh this page:

Don’t log into profex yet as you’re waiting for the new link, not the Mantenimiento del CV. When the link for the new year arrives click that then login.

#4 Click Renovación Solicitud

You absolutely must use the drop-down menu to select the upcoming year or else the renovación solicitud button will not even be an option. You absolutely must click  renovación solicitud!

If you click Nueva Solicitud then you risk applying as a 1st year all over again. So pay attention and click Renovación.

If you accidentally click Nueva Solicitud then you will need to email or call them (915 065 640). They will delete your new submission and you will have to apply again later with a much higher inscrita number.

#5 Click all the Boxes

If you think back to when you first applied you had to upload all those documents and click a box saying they were uploaded. This is the same thing but is only for the 3 things.

Box 1: Haber ocupado una plaza de auxiliar de conversación en españa durante el curso 20XX-20XX?

Have you been a Auxiliar for the past year? Click the box.

Box 2: Tener nacionalidad alemana, austriaca … estadounidense? Adjuntar en esee apartado copia escaneada de la pagina del passporte donde aparecen los antos persnales y la fotografia.

Are you a German, Austrian, etc, etc … American? Upload the first page of your passport (the page with your picture and name) here. Then click this box.

Box 3: Presentar carta de motivación de no más de 300 palabras adjunta aqui el documento en el que dealle sus motivos para solicitude.

Upload your letter of motivation with no more than 300 words documenting what your motivation is for renewing. Note it doesn’t say signed, scanned, or dated while the 1st years one does. Click the box.

Box 4: Presentar informe del centro de trabajo 

Upload your informe from your school. Click the box.

As stated above: If you cannot get these documents in time for the application just upload them later under Documentos Annexos (Under Curriculum).

Click Siguiente to go to the next page

#6 Choose your region

Click España, obviously, don’t check Andorra.

You will be brought to the region selections which we detailed pretty thoroughly above under #2.5.

It bears repeating that some regions are not available to some people and that some regions will not allow you to renew more than 2-3 years (consecutive or not). So hopefully you checked things out.

If you mess this up you can always email them and ask to change your preferences. Sometimes if programs drop out after you indicated your first choice they will email you and ask for your new preferences.

#7 Answer the questions

A. ¿Que idioma desca enseñar?

What language do you teach. Click your language (English or French).

B.  ¿Solicita la renovación por primera vez?

Is this your first time renewing. Click yes or no.

C.  Indique el tipo de renovación que solicita para el curso XX-XX

Basically how many times have you renewed (once if this is your first time renewing).

D. ¿Desea permanecer en el mismo centro el próximo curso?

Do you want to stay at the same school next year? Yes or No.

E. ¿Deben permanecer en la misma ciudad o Comunidad Autónoma pero no necesariamente en el mismo centro? En el caso de que desee cambiar de provincia localidad o centro indique sus preferencias en el apado H. 

Do you want to stay in the same city or autonomous community but not the same center? If you want to change the province, location or center indicate this in part H. Yes or No. Then consider adding information under part H.

F. Reseñar centro, localidad y comunidad autónoma de destino actual.

Write where you are currently teaching.

G. ¿Desea cambiar de comunidad autónoma?

Do you want to change your autonomous community (or city?) Yes or No.

H. Información adicional que puede ser relevante para la adjudicación de destino o el despeño de sus funciones … 

Write any additional relevant information here. It gives examples like physical problems but this is a good place to write anything you need them to know. For instance if you want a certain area because of a spouse/partner, etc.

Click Inscribir Solicitud when you’re finished.

#8 Check your inscrita number

You should be back to this page where at the very bottom you can see your information.

I’ve blurred mine out because hey, why not. But the last 4 digits are your inscrita number.

#9 Mail Time

While the 2018 application changed for first years (they don’t have to mail anything, only email) us renewals still have to mail it in (unless you’re Madrid, I believe).

You have until the application deadline (usually April) to mail it. The sooner they get it the sooner your inscrita will change to admitida.

Next to your profex number there is a PDF icon. Click it and print it.

Mail it to

Ministerio de Educación, Cultura y Deporte
Programa de Auxiliares de Conversación Extranjeros
Ministerio de Educación, Cultura y Deporte
Subdirección General de Promoción Exterior Educativa
Paseo del Prado, 28, 3ª planta
28014 Madrid

If you are staying in your region add at the bottom:

A la atención de Victoria Hernández
Email de contacto: victoria.hernandez@mecd.es

If you are changing regions and you are from USA/Canada/Australia/New Zealand etc add at the bottom:

A la atención de Itziar Alberdi
Email de contacto auxiliares.extra@mecd.es

If you are changing regions and you’re from Ireland use the Victoria Hernández one. Go figure.

#10 Wait and accept

Wait the months and months until you’re placed. Don’t forget to accept placement within 3 days.

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